Today, you can simply search for the type of job you want to find hundreds or thousands of openings to apply for—all from the comfort of your home computer or smartphone.

But when you’re juggling the application processes for that many jobs, things can get complicated. Maybe you’re wondering whether you should use a CV format for PDF or Word. Do you need a cover letter, and, if so, where do you upload it? And what about LinkedIn?

Keep reading, because we’ve sorted it all out for you.

 

Read, Read, Read the Directions

This is a point we can’t emphasize enough: Read the directions! Read them carefully, read them more than once, and make sure you follow them to the letter. Why is this important?

“Following directions” is a skill most of us mastered in elementary school. Maybe you remember getting points—or losing them—for putting your name at the top of the paper, or forgetting to do so. Some teachers even test their students by changing familiar directions or giving verbal directions that are different than those on the printed page.

In the working world, this skill is often referred to as “attention to detail.” It’s a soft skill desperately needed in many fields. Attention to detail can keep you and your coworkers safe in hazardous environments, or it can affect the company’s bottom line.

If you follow the application instructions carefully, it proves you can take instructions and have good attention to detail. If you miss deadlines, submit the wrong documents, or use the wrong format, it could indicate you don’t possess this skill. That could cost you the job.

So, read the instructions carefully. Mark deadlines on your calendar. Make sure you submit only the information you’re asked for and nothing more, and that you submit all the information you’re asked for. Use the formats requested.

Now that we’ve gotten that out of the way, let us take a deep dive into what some of those instructions might be.

 

Understanding Job Application Formats

Today, online job applications come in many different formats. The three most common include:

  • Making a profile. Many job search websites allow you to make a profile that includes all your skills and experiences. When you want to apply for a job, you can do so with one click; all the information is filled in from your profile. Systems like LinkedIn allow recruiters to search for you using your profile information.
  • Uploading a resume. Some companies may have you go to a dedicated website to apply. There, you can upload your resume. From it, your skills, experiences, and other items are auto-filled. You will still need to read through and make sure everything is where it is supposed to be and nothing got left out.
  • Manually completing questions. Some applications will require you to manually type in the answers to each question. Afterward, you can upload or email supporting documents like your cover letter and resume.

At times, companies may ask for still other types of applications, such as an application video explaining why you are the best fit for the job.

 

Preparing Your Application Documents

As mentioned above, you may need to upload a cover letter, resume, or other documents to a website; or, you may need to email them to the hiring manager or print them out and mail them in. Either way, follow the instructions closely.

If you are uploading or emailing your document, be sure it is in PDF format. This will ensure that your document looks like you want it to when your reader opens it on their device. 

If you created your document as a different file type, (such as .doc), you can select “Download as” or “Export as” and then “PDF.”

 

A Word About Scam Awareness

The internet is a powerful tool, but it can also be used with malicious intent. Job offer scams are not uncommon. You can protect yourself in the following ways.

  • Use reputable websites. Make sure the job-search site or company website you are applying on is well-known and that you are indeed on the actual website. Don’t click unsolicited links in emails or text messages offering you a job.
  • Don’t give out sensitive information. At some point during the hiring process, you’ll need to submit your social security number so you can get paid. If you will be paid by direct deposit, they’ll need your bank account number. But if a contact is asking you to make a purchase, write a check, give them your bank account information before you’ve been hired, or submit information that could be answers to security questions, they’re probably a scam.

 By Cara Siera